The Students’ Union and its affiliated student societies are affiliated to the Student Affairs Office. None of them are registered under Cap. 151 Societies Ordinance.
Each student may serve as an office-bearer in a maximum of two student societies (excluding the HKMUSU Executive Committee and Editorial Board) during any term and may hold the position of Chairman in only one society.
Student societies can submit their annual budget plans via the Societies Management System (SMS) in early April each year. Annual Activity Funding can be used for:
Beyond the standard Annual Activity Funding, the Student Affairs Office (SAO) also provides supplementary funding designed to enhance students’ learning experiences, both locally and globally.
For details, please visit Leadership Advancement Programme (Student Organisations) – Funding Support to Student Organisations.
For enquiries or assistance seeking, please contact the Campus Life & Support Section (Student Organisations & Campus Life Enrichment) of Student Affairs Office at ssa@hkmu.edu.hk.
There are 3 types of student societies:
For details, please visit the Student Organisations webpage.
To apply for registration, the following documents should be submitted to the Committee on Student Affairs (CSA) or Sub-Committee of Student Affairs (Sub-CSA) via Student Affairs Office (SAO) for consideration:
For the highlighted condition of registration:
For details, you may refer to Establishing a New Student Society webpage.
Executive committee members are typically elected through an annual election process. Interested students are invited to nominate themselves to the current cabinet before polling.
To contact the society, please use the information on the Student Organisations webpage.
| Venue Type | Application Method |
|---|---|
| Activity rooms (A0G19) and communal areas (where counters and pull-up banners can be set) | Via Online Booking System for Amenities (OBSA) |
| Tutorial rooms, classrooms, lecture theatres and auditoriums | Submission of the Venue Booking Form (Students / Advisors) for Student Society to the Room Booking Form Upload Platform for Student Societies |
| Multi-purpose Hall (MPH) / Agile Sports Hall (ASH) or open space (e.g. MC – G/F Open Area Outside of BoC, JCC – G/F Open Plaza, IOH – G/F Public Open Space, etc) |
|
Student societies can submit the application for furniture and equipment support to the SAO. In general, foldable tables, chairs, notice stands, table clothes, microphones, and etc. are available for loan.
Student societies are required to register their activities via the SMS annually. For any ad hoc collaboration, please contact SAO at ssa@hkmu.edu.hk for further discussion.
Normally, the subsidy will be provided on a reimbursement basis. Advance payment for large amount of expenditure, such as accommodation and facilities of the orientation camp, could be arranged directly to the suppliers from the Finance Office via SAO, subject to the presentation of the invoices and the supporting documents from student societies.
The amounts of advance payments to be settled by the University would not exceed the level of support granted to the student society by CSA; therefore, please ensure the supplier accepts payment by instalment before making any requests for advance payment to SAO.
For reimbursement, original official receipts and receipts endorsed by two designated office-bearers of the Student Society should be submitted within two months upon the completion of the activity. Late submission and e-copies of the original receipts will not be entertained.
For details, you may refer to Funding, Award and Sponsorship Application for Existing Student Societies (for ExCo Members and Advisors) webpage.
Updated versions of your society’s documents, including but not limited to, constitution, ExCo member list, and activity proposals, can be submitted via ssa@hkmu.edu.hk.
