{"id":350,"date":"2021-05-13T10:57:30","date_gmt":"2021-05-13T10:57:30","guid":{"rendered":"https:\/\/www.hkmu.edu.hk\/itu\/?page_id=350"},"modified":"2026-01-29T16:37:24","modified_gmt":"2026-01-29T08:37:24","slug":"staff-email","status":"publish","type":"page","link":"https:\/\/www.hkmu.edu.hk\/ito\/staff-services\/staff-email\/","title":{"rendered":"Staff Email"},"content":{"rendered":"\t\t
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About Staff Email<\/h2>

Staff Email is an official medium of communication among University members and with external parties. It is a U<\/strong>n<\/strong>iversity property<\/strong>\u00a0that the University has sole right to administer user mailboxes, keep and transfer departed staff email to other staff members for operation use.<\/strong>\u00a0The Staff Email system runs on Microsoft Exchange system providing mailboxes, calendars and address books functionality. Microsoft Outlook is the desktop mail client for staff to access their email in office. Outlook Web Access (OWA) is a web based mail client for remote access to Staff Email.\u00a0<\/p>

Exchange Email System (Official Staff Email)<\/h2>

Mail Quota & Archiving<\/h3>

The Primary mailbox\u00a0<\/strong>has a quota of\u00a05GB<\/strong>. Email archiving policy is setup to automatically move messages (over 180 days) from the primary mailbox to Archive mailbox where the emails would be kept forever (i.e. unlimited quota).\u00a0\u00a0<\/p>

Mobile Phone Email<\/h2>

Microsoft ActiveSync is our preferred method to connect to Staff Email System in mobile phone. Depending on the device type, you can synchronize Email, Contacts and Calendars.\u00a0\u00a0<\/p>

\"\"<\/figure>

Other Email Systems<\/h2>

Google Gmail<\/h3>

Staff with an Exchange Email account is eligible to have the Google Gmail account (please refer to \u201cGoogle Gmail\u201d) for academic support purposes.\u00a0<\/p>

\u00a0<\/p>

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About Staff EmailStaff Email is an official medium of communication among University members and with external parties. It is a University property\u00a0that the University has sole right to administer user mailboxes, keep and transfer departed staff email to other staff members for operation use.\u00a0The Staff Email system runs on Microsoft Exchange system providing mailboxes, calendars...<\/p>\n","protected":false},"author":5,"featured_media":0,"parent":224,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_expiration-date-status":"","_expiration-date":0,"_expiration-date-type":"","_expiration-date-categories":[],"_expiration-date-options":[]},"yoast_head":"\nStaff Email - Information Technology Office - Hong Kong Metropolitan University<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.hkmu.edu.hk\/ito\/staff-services\/staff-email\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Staff Email\" \/>\n<meta property=\"og:description\" content=\"About Staff EmailStaff Email is an official medium of communication among University members and with external parties. 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